Employment Opportunities

Administrative Coordinator & Assistant to the Artistic Director

Part-Time Marketing & Communications Coordinator

Administrative Coordinator & Assistant to the Artistic Director

Reports To: Artistic Director
Location: Hybrid – New York, NY

Position Summary:

GALLIM seeks a highly organized, proactive, and detail-oriented Administrative Coordinator & Assistant to the Artistic Director to join its collaborative team. This full-time role provides high-level administrative support to the Artistic Director (AD), ensuring seamless internal and external communications and facilitating daily operations related to GALLIM’s artistic leadership. The ideal candidate will be a thoughtful communicator, meticulous administrator, and enthusiastic team player passionate about the arts.

Key Responsibilities:

Administrative Support to the Artistic Director

  • Manage and monitor the AD’s professional calendar, including scheduling and daily reminders.

  • Track, organize, and maintain AD’s to-do list and ensure deadlines are met.

  • Draft, edit, and proofread internal and external correspondence on behalf of the AD.

  • Monitor and maintain the AD’s email inbox, prioritizing and flagging important messages.

  • Serve as the primary point of contact for external communication to the AD.

  • Track VIP meetings and coordinate follow-up communications or gifts as needed.

  • Attend meetings, take comprehensive notes, and provide the AD with clear summaries and action items.

  • Coordinate and schedule meetings (Zoom, phone, and in-person) with internal and external stakeholders.

  • Conduct research to support the AD’s artistic projects and initiatives.

  • Assist in preparing presentation materials, decks, and speeches.

  • Organize domestic and international travel for the AD, including booking and itinerary creation; be available during travel periods to assist as needed.

  • Some personal assistant work as needed

Administrative Support to GALLIM Team & Board

  • Facilitate clear and consistent communication between the AD, dancers, and administrative team, including administrative support to the ED.

  • Collaborate with programming and marketing staff to collect and submit materials for AD review.

  • Coordinate and manage invitations, RSVPs, and donor communications on behalf of the AD.

  • Support grantwriting efforts in collaboration with the Development Director, ED and AD, including editing, proofreading, and tracking deadlines.

  • Draft and send thank you notes and acknowledgments to creative collaborators, dancers, donors, and board members.

  • Maintain calendars of upcoming events, and archival materials.

  • Provide note-taking and follow-up support during internal staff and planning meetings.

  • Contribute to creative projects and communications with proofreading and feedback as needed.

  • Support administrative and logistical planning for auditions, educational programs, and special events.

  • Provide on-site support during key programs and events to ensure smooth operations and assist with troubleshooting.

Qualifications:

  • 2–4 years of administrative experience in the arts or nonprofit sector, preferably in a similar support role.

  • Exceptional organizational and communication skills, both written and verbal.

  • Demonstrated ability to manage multiple priorities and work independently in a fast-paced environment.

  • Professionalism, discretion, and the ability to interact with high-profile individuals.

  • Strong attention to detail and problem-solving abilities.

  • Proficiency with Google Workspace (Drive, Calendar, Docs), Zoom, and standard office tools.

  • Knowledge of or enthusiasm for contemporary dance and performing arts is a plus.

Compensation & Benefits:

  • Salary: $52,000 per year

  • Vacation: Up to 3.5 weeks of paid vacation annually (includes GALLIM’s winter holiday break and a half week in August)

  • Healthcare: GALLIM contributes $250/month toward employee healthcare costs, effective after a 3-month introductory period

To APPLY:

Please submit a resume and a brief cover letter detailing your interest in the position and relevant experience to erin@gallimdance.com

Part-Time Marketing & Communications Coordinator

Reports To: Executive Director
Location: Hybrid – New York, NY

POSITION Summary

Part-Time Marketing & Communications Coordinator
20–30 hours/week | $30/hour | Hybrid (NYC-based preferred)

GALLIM is seeking a dynamic Part-Time Marketing and Communications Coordinator to lead and implement strategic marketing efforts in collaboration with our Marketing Consultant, Anna Rice. This is an exciting opportunity to be part of a bold, mission-driven dance company as we prepare for a landmark season, including the world premiere of Andrea Miller’s newest work for the company, MOTHER this fall.

Key Responsibilities:

  • Develop and execute comprehensive marketing and communications strategies to elevate GALLIM’s visibility and reach.

  • Create and manage marketing content across platforms, including social media, email, and print collateral.

  • Maintain GALLIM’s brand integrity and position the company as an industry leader.

  • Collaborate with the Artistic Director, Executive Director, and Programming Director to align marketing with programming goals.

  • Track and report on marketing performance, industry trends, and audience engagement.

  • Coordinate photo/video capture at performances and events (or delegate as needed).

Qualifications:

  • Strong written and verbal communication skills.

  • Experience in arts marketing and/or communications preferred.

  • Proficiency with social media platforms, email marketing, and basic design tools.

  • Ability to work independently, manage multiple projects, and meet deadlines.

  • Enthusiasm for and experience in contemporary dance and the performing arts.

  • Proven ability to efficiently edit videos and photography

  • Basic graphic design skills

  • Proficiency with Google Drive, Canva, Meta, Mailchimp, Squarespace, Dropbox, Vimeo, Adobe Creative Cloud or other design and video editing applications highly recommended

To apply: 

Please send a Letter of Interest, Writing Sample (related to dance or marketing, i.e. social/eblast copy, blog post, dance review etc.), and Design Portfolio (or sample video & social media design content) to Executive Director Erin Fogarty, erin@gallimdance.com with the subject: Marketing Coordinator Application


ABOUT GALLIM

GALLIM’s mission is to be a home for the exchange of movement wisdom through the three pillars of art-making, dance education, and community-building. Founded in 2007 by groundbreaking choreographer Andrea Miller, GALLIM is a nonprofit dance company and interdisciplinary arts organization that nurtures creative careers and stimulates the imagination of audiences worldwide through performance, the School of Movement, and innovation in dance. Based in NYC, GALLIM envisions an equitable, inclusive dance landscape in NYC, where creativity and movement are accessible to all, deeply valued, and serve their timeless role as a reflection of our shared human experience. 

GALLIM is committed to an open and transparent hiring process and encourages applications from our diverse community. GALLIM hires based on merit and is committed to employment equity, diversity, and inclusion. GALLIM is unwavering in its pursuit of excellence and recognizes that increasing the diversity of our staff, and especially our leadership, accomplishes this objective. GALLIM is committed to actively and intentionally operating as an anti-bias, anti-racist institution. As such, we promote policies, practices, and programs that work to dismantle systemic racism. We know art is a powerful instrument for social justice. It is a means for people to share history, culture, and perspectives, celebrate differences, challenge assumptions, and find common ground. GALLIM is dedicated to advancing anti-bias, anti-racism work as we grow. We understand that this work is an iterative journey. We will continue to evolve our strategies in collaboration with our communities to remain relevant and impactful. We welcome all applications from women and gender nonconforming people, people of color, Indigenous peoples, people with disabilities, people of all sexual orientations, and all others who may contribute to the further diversification of ideas.